Master Data Services
Your EAM/ERP is only as good as the data inside it.
Most asset management systems underperform - not because of the platform, but because of what is in it: Incomplete bills of materials, missing task lists, inconsistent parts catalogues, and maintenance plans that do not reflect how equipment actually runs.
COSOL builds the master data foundation your EAM or ERP needs to perform. We do not embed a consultant and leave your team to do the work. We deliver the data, reliably.
Data Diagnostic
12 Countries
Internal maintenance teams are often assigned master data work alongside their regular load. The time required for it to be accurate and reliable is significant and almost always underestimated. Naturally, urgent day-to-day work takes priority and master data falls behind. And as result, quality drops.
In the decades COSOL has been providing master data services we see the same, predictable result: sub-standard maintenance plans, reactive scheduling, missed improvement opportunities, and asset performance that never reaches its potential. Soon enough, planners and schedulers stop trusting the system and they fall back to relying on spreadsheets and out-of-date records. That compromises quality, safety, and efficiency.
The problem does not fix itself. But it can be addressed at any point in the asset lifecycle, and when it is, the return is measurable.
The COSOL Approach
COSOL's Master Data Services runs as a structured project with dedicated specialist resources and purpose-built tooling. We scope the work, assign the team, and deliver the data, all to your standards, in your EAM/ERP system, and ready to use.
Our specialists combine master data design expertise with trade and engineering qualifications. They have decades of hands-on field experience across mining, utilities, oil and gas, processing, and transport. They have worked on the systems, dealt with the failures, and built the data structures that support reliable maintenance.
Importantly, we are platform-agnostic. Our team do though, have deep specialist capability across IBM Maximo, SAP PM/EAM, and Ellipse. So, if your organisation runs multiple platforms across sites or business units, we can span them.
For asset-centric organisations without established master data standards, COSOL can design those standards first - built to support reliability, planning, scheduling, financial management, and reporting.
In fact, we have done over 50 of these over the years.
Data Specialist
What we build and what we load
Functional Location Hierarchies
Asset-Specific Maintenance Strategies
We build machine-specific strategies with task lists, maintenance frequencies, labour requirements, and linked technical documents. These are built for your operating environment, not copied from an OEM manual and left for your team to interpret.
Every strategy is tied to how that asset actually runs on your site, under your conditions, within your risk profile.
Task Bills of Materials (BOMs)
We build as-built equipment BOMs to your client specifications and system standards. Accurate BOMs are the difference between a planner who can order parts with confidence and one who is calling the warehouse on the day of the job.
Where required, we identify part supersessions, validate against your materials register, and flag critical spares for review.
Work Instructions and Inspection Sheets
Parts and Materials Cataloguing
ERP and EAM Load Sheets
Our Master Data Services can be engaged at any stage of the asset lifecycle
| Situation | What we do |
|---|---|
| New asset commissioning | Build all master data before go-live so your team starts ready, not reactive |
| Legacy data remediation | Audit, clean, and rebuild data in systems where quality has degraded over time. |
| System upgrades or migrations | Structure and migrate master data to your new platform with integrity intact |
| Ongoing master data governance |
Maintain data quality as a managed service, as a set fee, based on agreed SLA's so you know our team of experts have your Master Data covered, year in, year out. Reliability you can trust. |
Planners and schedulers will start spending their time planning rather than not chasing information, calling warehouses, or rebuilding job packs from scratch.
Work orders are consistently issued with the right parts, the right instructions, and the right task sequence already attached.
Maintenance strategies start reflecting your actual equipment, operating conditions, and risk profile - not a generic OEM schedule.
Supply chain teams start ordering the right parts because the BOMs are accurate.
Leadership trust increases as they find themselves reporting on asset performance with reliable data.
– James Barrett | Senior Mechanical Engineer
GLENCORE
COSOL's master data specialists are not generalists who have learned asset management from a textbook. They hold trade and engineering qualifications. They have worked in the industries they now serve as specialists. They understand the difference between a task list that works on paper and one that works on the floor at 2am.
Our team is based across Australia, including in Mackay, Cairns, Townsville, Brisbane and Perth, and has built master data for equipment ranging from heavy mining mobile plant and processing plants through to rail rolling stock, water treatment assets, and gas pipeline systems. That breadth of hands-on experience is what makes our output more than technically correct, it is operationally credible.
– James Barrett | Senior Mechanical Engineer
GLENCORE
Part of something bigger
If your platform is underperforming,
master data quality is often the root cause.
We can assess and fix both.
Know you have a master data problem,
but not sure where to start?
Many customer engagements have started with a Master Data Diagnostic. We assess your current data position across your EAM or ERP system, identify the gaps, and scope a remediation or build program to match your timeline and budget.
There is no obligation beyond the diagnostic. But most teams find that seeing the actual state of their data makes the next step clear. We also don’t leave you stranded – we have decades of experience to be able to execute independently on any recommendations or partner with you align the way. It’s your choice.