Planning and Scheduling

Improved maintenance planning and scheduling processes are one of the most effective ways available to control costs and boost asset performance within asset-intensive organisations.

Effective planning and scheduling elevates maintenance from an expense to an investment in asset performance.

Far from simply allocating jobs from the backlog of work orders to available resources, maintenance planning and scheduling is one of the most effective tools available to control costs and boost asset performance. When considered as part of a broader maintenance strategy, planning and scheduling results in higher resource utilisation and lays the foundation for preventive and predictive maintenance approaches.

As the planning and scheduling processes improve over time, the backlog of maintenance work decreases, and people have the time to do preventive and predictive maintenance. Without it, organisations tend to slip into a reactive maintenance state where most of their work is fixing equipment that breaks. This creates a downward spiral of increasing work backlog, reduced equipment reliability and higher maintenance costs.

Better determine the resources required for future maintenance work

Planning is the process of determining what resources are required for future maintenance works. This process includes consideration of specifics such as available capacity, tasks, trades, minimum skill or qualifications, materials and tools required to complete the job safely and efficiently. Better planning leads to fewer breakdowns and improved asset performance.

Better coordinate and allocate work orders to the right resource at the right time

Scheduling is the process of coordinating when work orders can commence by allocating resources from the available labour pool, dispatching materials from stores and collecting any required tools. As scheduling improves, jobs are identified many weeks before they are executed and completed predictably.

COSOL's EAM Process team have over 15 years' industry experience and asset management expertise to help organisations:

  • migrate from spreadsheet- and whiteboard-centric processes to systemised processes
  • identify dependencies and re-engineer work processes in a highly constrained operating environment to optimise scheduling and minimise plant shutdowns
  • develop complex crew rostering and scheduling solutions accommodating multiple award rules and conditions, individual preferences and fatigue management, while maintaining fairness and equality across the workforce
  • improve job plans by removing redundant and ambiguous tasks, re-ordering tasks for efficient workflow and identifying required inventory items.

    Better planning and scheduling can be used to identify constraints, which leads to fewer unexpected disruptions to the work schedule.


    Work effectively with shared knowledge on where people, assets and materials are and where they are supposed to be.


    Improved visibility helps identify the best resource and what work needs completed.


    Real-time data helps visualise the impact of unplanned factors and provides the flexibility to adjust when needed.

IBM EAM Solution Brief


Contact our asset management process experts to learn more about how we can help embed asset management best-practice processes into your organisation.